industries

Water

Bottled water is one of the most widely consumed consumer products worldwide, and its popularity makes it an easy target for counterfeit producers. Serialization and Track&Trace regulations are often introduced to combat this issue, but the number of countries implementing these measures remains low. Water production typically involves numerous contract manufacturing organizations (CMOs) with high-speed production lines. Large volumes of production and usage of various materials and consumer package form factors presents significant challenges for manufacturers and distributors when implementing Serialization and Track&Trace measures to ensure compliance and protect consumers.

Here we show you diagrams of the work processes and regulations in the various countries with which our solution complies. You can open each regulation and see a detailed description of all processes.

industries

Russia

The manufacturer places an order for unique serial numbers with crypto codes for each produced trade item (SKU) based on the production plan. The serial numbers and crypto codes are emitted by the OMS CRPT system. The manufacturer can choose between direct labelling (and receive back serial numbers from OMS) or specify a printing house as the service provider, in which case the serial numbers will be retrieved directly by the printing house via the MCDN system and pre-printed as Data Matrix codes on the packaging material.

In a direct labelling scenario, these serial numbers are encoded into Data Matrix codes and applied to individual consumer packages during production. Alternatively, packaging is performed with pre-printed Data Matrix codes. This process makes the finished product serialised. The packages are placed into cases and other forms of containers and are then further aggregated into pallets. Each level of a container is labelled with a unique SSCC of GS1-128 codes assigned by the manufacturer. Codes are associated in a parent/child structure.

Each applied code and the hierarchical structure are stored in the private repository and then further reported to the OMS and GIS MT systems, along with additional attributes, such as the expiry date.

After the end of the production of a batch and the quality control procedure, the serialised packages are reported to GIS MT as being available for further sale.

At any given point in the supply chain, the product aggregation can change. When this happens, it is reflected in the repository and reported to GIS MT. Likewise, products can be written off for various reasons, such as damages, expiration, or shortages.

After the serialised goods are packed in cases and pallets, they are dispatched from the manufacturer to the next supply chain partner. Each serialised container is scanned, and the unique codes are included in a Universal Transfer Document (UTD).

The UTD is sent to a certified EDI provider and is then forwarded to the receiver of the shipment.

When receiving a serialised shipment, the wholesaler scans each serialised container to verify it against the inbound UTD. Any discrepancies are resolved by additional EDI documents, such as a UCD. Once the UTD is electronically signed by the receiver, the change of ownership occurs. Lastly, the information is pushed to GIS MT.

Finally, when the serialised package is sold at a retail store to the end-consumer, the Data Matrix is scanned at the POS. The unique serial numbers are included in the electronic cash receipt, which is sent via a Fiscal Data Operator to GIS MT.

Any consumer can scan a Data Matrix code with a phone app to verify the authenticity of the product and learn more about its origin.

Choose your role to see how you can benefit from our solution

MANUFACTURER

As a manufacturer, your company has to request unique identifiers (UIs), receive them, and apply them individually to every product you produce. This is called serialization. Kvinta requests, provides, and stores these unique identifiers and communicates with the respective regulator. All UIs can be aggregated and disaggregated according to the different packaging levels applicable to your industry. Kvinta also serves your need for transparent reporting functionalities and analytics to gain additional benefits.

Kvinta functionality scope:
	MANAGEMENT OF UNIQUE IDENTIFICATION NUMBERS
	DATA EXCHANGE
	REGULATORY REPORTING
	LOGISTIC OPERATIONS
	CONSUMER ENGAGEMENT

Standard processes

Manufacture products
Package and label product units
Pack product units into pack hierarchies for logistical handling
Ship to finished goods to market

Serialization and T&T processes

Generating/ordering/receiving unique identification numbers
Serialization of goods at the item level and record applied codes
Serialization at the packaging level
Recording aggregation/disaggregation activities at different packaging levels
Reporting the serialization data to authorities
Data exchange with supply chain partners via interfaces
Unique identification numbers management

DISTRIBUTOR/3PL

To be able to track and trace your products, your company needs to detect all inbound/outbound activities in your internal supply chain by scanning products. Aggregated and disaggregated data will be automatically submitted into the respective data cloud by Kvinta. In the unlikely event of product returns from the market, Kvinta will also manage the respective data flow. Kvinta’s comprehensive reporting functionalities will ensure your company’s transparency regarding the compliant flow of products through the supply chain.

Kvinta functionality scope:
	MANAGEMENT OF UNIQUE IDENTIFICATION NUMBERS. IF REQUIRED
	DATA EXCHANGE
	REPORTING. IF REQUIRED
	LOGISTIC OPERATIONS. INCLUDING SAMPLING / DESTRUCTION / RETURNS

Standard processes

Receive goods
Repackage goods for distribution
Ship to finished goods to market

Serialization and T&T processes

Outbound/inbound scanning
Recording aggregation/disaggregation activities at different packaging levels
Reporting the serialization data to Authorities (if required)
Data exchange with manufacturers or other partners via interfaces
Return/Damage/Sample management

DISPENSER/RETAILER

The Track & Trace processes include the point of sales as the last point of tracking. Your company can use Kvinta to take advantage of the seamless and fast flow of information concerning the last point of the secured supply chain. In the unlikely event of product returns from the market, Kvinta will also manage the respective data flow.

Kvinta functionality scope:
	DATA EXCHANGE
	REPORTING. IF REQUIRED
	LOGISTIC OPERATIONS
	CONSUMER ENGAGEMENT

Standard processes

Receive goods
Sell goods to consumer/patient

Serialization and T&T processes

Inbound scanning
Reporting the serialization data to Authorities
Data exchange with supply chain partners via interfaces
Recording aggregation/disaggregation activities at different packaging levels
Return/Damage/Sample management

CONSUMER

One of the main stakeholders in the whole process of traceability is the consumer. T&T enables consumers to authenticate the product, get service support, and precise product information to make a conscious decision. Traceability brings transparency, a precious beneﬁt in the modern world of conscious consumption. This last mile of T&T generates long-term beneﬁts for companies that invest in sustainable business practices, support environmental initiatives, and build a reliable customer base. Kvinta, as an enterprise-level software solution, orchestrates the data and connects unique serial numbers to the marketing\service information for consumers making the serial number a service getaway.

Kvinta functionality scope:
	AUTHENTICITY VALIDATION
	DIGITAL PRODUCT INFORMATION ACCESS
	AFTERMARKET/RECYCLE SERVICES ACCESS
	MARKETING AND PROMO CAMPAIGN ACCESS

Standard processes

Purchase of goods
Return of goods
Service request

Serialization and T&T processes

Authentification
Product information request
Service request
Recycle request

The Russian market for packaged water consists mainly of domestically produced products, with imports comprising only 2-4% of the market's total value. Serialization requirements for packaged water were implemented on December 1, 2021. The only distinguishing feature of this product category in Russia is the extended transitional period with volume-varietal invoicing, which commences on November 1, 2022. Individual serial numbers will only be required on invoices starting from March 1, 2025. Extended timelines are intended to provide businesses with more time and reduce the burden for those implementing track and trace solutions. Retail sale reporting for packaged water will begin on March 1, 2023. The traceability regulation of water uses the best practices from other product groups and is not specific in comparison with them.

Market specific features

KVINTA's solution is compatible with various existing or prospective regulatory systems,including GIS MT (ChestniyZNAK), NIS MPT (ASL Belgisi), IS MPT, providing compliance with traceability regulations worldwide. Additional attributes like the number of veterinary certificate are avaliable acoording to industry and country specificity.

KVINTA provides a versatile platform for integration with various external partners, including manufacturers (MAHs), contract manufacturing organizations (CMOs) and third-party logistics providers (3PLs). All pre-configured external interfaces are available "out of the box."

KVINTA created to integrate seamlessly into your IT landscape and to collaborate with any system: certified manufacturing execution system (MES), enterprise resource planning (ERP), warehouse management system (WMS) and electronic data interchange (EDI).

KVINTA provides a fully featured MOBILE SOLUTION that switches seamlessly between online and offline operation for environments with poor connectivity.

KVINTA makes the use of electronic digital signatures fully transparent. All documents are signed and sent automatically, and no user participation is required. Storing electronic digital signatures in a protected cloud eliminates the need for their physical issuance and minimizes the risks of their improper use.

KVINTA schedules and generates individual serial numbers, orders cryptocodes, and sends information about their use to the reporting system. Interaction with external service providers such as printing houses is possible for the usage of pre-printed code packages if approved by the relevant regulatory authority.

KVINTA monitors the status and relationships between messages, initiates resending in case of failures, and manages the queue.

KVINTA supports global GS1 standards (EPCIS, GS1-128, GS1-DataMatrix), but is not limited to them to comply with any business or regulator requirements.

At the heart of KVINTA's project delivery expertise is the extensive experience of handpicked partners. These teams have implemented complex projects worldwide, providing the best delivery service with KVINTA. No need to change the business processes for Kvinta and changing regulation, Kvinta will be tuned instead.

Benefits

The ability to connect an unlimited number of partners from different countries within the same KVINTA platform.

KVINTA is able to process a large number of messages on produced and shipped goods

Allows you to work with data both in manual and automatic mode. Which can be applicable to production, print shops, and 3PL's.

KVINTA is an independent SaaS-solution that does not erload the company ERP system. If you have third-party partners, a system independent of the corporate ERP is needed. (In terms of data security).

24/7 availability

Supported global standards

Fully featured repository

Release Management

Uzbekistan

The manufacturer orders unique serial numbers with crypto codes for each trade item in accordance with the production plan to order management system (OMS).

In case of a direct printing scenario, these serial numbers are passed to manufacturing facilities, where they are encoded into Data Matrix codes and applied to individual consumer packages during production. The packages are placed into cases and other forms of containers and are then further aggregated into pallets. Each level of the container is labeled with a unique SSCC of GS1-128 codes assigned by the manufacturer. Codes are associated with a parent/child structure.

Each hierarchically structured serialization code is stored in a private repository and transmitted to OMS with additional attributes, such as expiration date. After the end of the production of a batch and the quality control procedure, the serialized packages are reported to NIS MPT as being available for further sale.

Each serialized package is scanned and the unique codes are transmitted to the ESF operator. NIS IPT receives information from the ESF operator about a change of ownership for these codes.

While receiving a serialized shipment, the wholesaler scans serialized shipping unit or package to verify upon inbound ESF. A change of ownership occurs when the ESF is signed. Then ownership information is pushed to NIS MPT from the ESF operator automatically.

Finally, when the serialized package is sold at a retail store to the end-consumer, the Data Matrix is scanned. The unique serial numbers are included in the electronic cash receipt, which is sent via a Fiscal Data Operator to NIS MPT.

Any consumer can scan a Data Matrix code with a phone app ASL Belgisi to verify the authenticity of the product and learn more about its origin.